2022 Board Election Guidelines
Stand for election to the CIMAM Board (2023–25)
The CIMAM Board is an active and dynamic group of 15 members that serve voluntarily to represent the interests of CIMAM, the International Committee for Museums and Collections of Modern Art, with over 660 modern and contemporary art museum professionals.
Becoming a Board member is a great opportunity to shape the future of the sector by helping CIMAM to advance its mission and provide the expertise to expand its global network, influence, and programs.
Board members receive prominent international visibility during their tenure while expanding contacts among our global community of contemporary art professionals.
The President and the Secretary-Treasurer and members of the Board of CIMAM work on a volunteer basis throughout the three-year term. They oversee the everyday operations and projects of CIMAM.
Who can join the CIMAM Board?
Any member of CIMAM who is an active museum professional or former museum professional (with at least 5 years of museological career), a curator, or an academic museologist is eligible for election to the Board.
Candidatures to the Board may be submitted by any active member of CIMAM*. The number of Board members will not exceed 15, of which 80% should hold leadership positions in modern and contemporary art museums.
*Voting members are those who have paid for their 2020–22 CIMAM membership fees.
Board Tasks and Powers
The Board plays a vital leadership role in supporting the mission of CIMAM to ensure the continued recognition and sustainability of museums, collections, and archives of modern and contemporary art as contributors to the cultural, social, and economic well-being of society.
The average estimated volunteer hours spent by Board Members on CIMAM issues in 2021 was of 3 to 4 hours a week/each. It varies depending on the timings of each project and working group. For example, the Museum Watch Committee meets regularly on Fridays for 30 minutes, while the Contents Committee’s busiest months are from January to June.
Please refer to CIMAM bylaws for a full description of the President, Secretary-Treasurer, and Board’s roles and responsibilities.
The main tasks the board develops are:
> The members of the Board of CIMAM are in constant contact throughout the year through e-mail conversations that are coordinated by the executive team of CIMAM. Replying to Board and office emails on time is essential to keep up with the pace of work, as well as being willing to take part in CIMAM programs and communication initiatives.
> Board meetings: attending the meetings onsite or online (the board meets three times a year) and contributing to the growth and expansion of CIMAM by making decisions and advising on strategies and directions.
> Fundraising and Membership Advassadors: identifying and securing the support of patrons and travel grant funders, while promoting the mission of CIMAM by attracting new individual and institutional members.
> CIMAM’s Annual Conference: The board evaluates the proposals submitted to host this important event for CIMAM and selects the upcoming conference destinations.
> The President takes part in ICOM’s General Meetings and other calls for Affiliated Organizations in the representation of CIMAM. The Secretary-Treasurer and other members of the Board are encouraged to join as well. Membership with ICOM will be required to take part in these initiatives.
> Working groups: During their honorary tenure, CIMAM board members each contribute to practical and strategic working groups that look to ensure global participation and perspective, acknowledge visionary practices, and address some of the more urgent challenges facing modern and contemporary museums today.
Each working group designates a chair from among its members to report at each board meeting on the progress made in fulfilling its mandate. Working groups may be created to respond to specific projects such as CIMAM’s 60th Anniversary in the term 2020-22:
- Outstanding Museum Practices in a Time of Global Crisis
- Sustainability and Ecology in Museum Practice
- Museum Watch Program
- CIMAM’s Annual Conference Contents Committee
- Rapid Response Webinars
- Travel Grant Program
- Engaging with ICOM
- Fundraising and Membership Advassadors
Please refer to CIMAM Working Groups for a full description of each working group.
How is the Board Constituted?
> The number of Board members will not exceed 15, of which 80% should hold leadership positions in modern and contemporary art museums. All members of the Board provide their services voluntarily.
> Every 3 years CIMAM members vote for their representatives and constitute the Board.
> The Board consists of a President, a Secretary-Treasurer, and at least 10 other members elected by associate members of CIMAM.
> No more than 3 members from a country can sit on the Board at any one time to ensure adequate geographical representation amongst it and for other strategic reasons.
> The newly elected Board, along with the outgoing, will elect the new President and Secretary-Treasurer and inform CIMAM members of the results of this election.
> If two or more candidates have obtained the same number of votes, the candidates with the oldest membership with CIMAM shall be deemed to have been chosen.
How do I Present my Nomination?
Candidates will be asked to submit for distribution publicly to CIMAM members:
- a motivation statement on how they can contribute to CIMAM’s mission, their values, and their motivation to get involved in the CIMAM Board (maximum 250 words)
- a short bio/resume (maximum 250 words)
- a portrait photo.
Nominations will be accepted until 31 July 2022.
Right to Re-election
Board members may be on the board for no more than 9 years without interruption. The President and Secretary-Treasurer cannot be re-elected for more than a total of 6 years.
Current Board members who wish to stand for re-election will inform the CIMAM office of their intention and submit their nominations to be among the list of candidates.
How Can I Vote for CIMAM Board Members?
All CIMAM members (2020–22)* have the right to vote in the elections to the Board.
The online vote will be open at cimam.org through October. Voting in person will be possible during the Annual Conference, 11–13 November, in Palma, Mallorca, the Balearic Islands, Spain until 11:00hrs. CEST on Sunday 13 November, before the General Assembly.
*Members are those who have paid for their 2020–22 CIMAM membership fees.
- Nominations: 1 June – 31 July
Presentation of the Nominations. Please read How do I present my nomination? for instructions.
- Candidates Campaign: October
CIMAM will inform all voting members of the names and qualifications of the candidates in digital notifications. The information will also be available online at cimam.org.
- Online Vote: October – November
The online vote will be available at cimam.org. Members of CIMAM will need to log in to the Members Only section and cast their online ballot. Members can change or obtain a new password at any time by clicking on “forgot your password” when logging in.
- General Assembly: 13 November 2022
CIMAM members can also vote in person during the Annual Conference (11-13 November 2022) in Palma, Mallorca. The newly elected Board of CIMAM will be announced in the General Assembly on Sunday 13 November. The General Assembly can be attended online. The President and Secretary-Treasurer for the period 2023–25 will be announced on Sunday 13 November at the farewell dinner in Palma, Mallorca.